INFORMATION ON THE PROCESSING OF PERSONAL DATA BY nx365.ai LIMITED LIABILITY COMPANY IN LUBLIN
Since 25 May 2018, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, OJ EU L 119, p. 1) has been applied in Poland. In view of the above, nx365.ai with its registered office in Lublin presents the following information required by the Regulation and concerning the processing of personal data.
I. Personal Data Controller
nx365.ai ul. Związkowa 26, 20 – 148 Lublin, entered into the Register of Entrepreneurs of the National Court Register maintained by the District Court Lublin-East in Lublin with its seat in Świdnik, 6th Commercial Division of the National Court Register under KRS: 0000697152, NIP 7123348359, REGON: 36838505800000, is the controller of your personal data. For matters concerning the processing of personal data, please contact us in writing at ul. Związkowa 26, 20-148 Lublin, or electronically at: nx365.ai
Your personal data is processed for the following purposes
- in order to conclude, execute and settle a sales contract for our products and services with you, including the execution of any claims for compensation to which you are entitled (basis of Art. 6.1.b of the GDPR);
- to provide information about the products and services we offer (pursuant to Art. 6.1.a of the GDPR);
- for marketing purposes, including adapting the structure of the website to your needs and presenting you with an offer of our services and products by electronic means or telephone, based on your consent and in accordance with our legitimate interest (Article 6.1.a and f of the GDPR);
- in order to measure customer satisfaction and determine the quality of our service, which is our legitimate interest (basis in Art. 6.1.f of the GDPR);
- for archival (evidence) purposes to secure information in the event of a legal need to prove facts, which is our legitimate interest (basis in Art. 6.1.f of the GDPR);
- in order to determine, pursue or defend against claims, which is our legitimate interest (basis in Art. 6.1.f of the GDPR).
II. Data collection tools on the website and the categories of your data that we process
1. In order to contact the customer and send an inquiry, the Contact Form is used:
a) personal data provided via contact forms are: name, surname, company name, e-mail address.
2. In order to adjust the structure of the website and to achieve other marketing goals, we use the following data collection tools:
- Google Analytics,
- Facebook social plugin.
a)The above tools track user activity on websites and online services via cookies and user IDs.
b) The above-mentioned collected tools should be understood as data such as age, gender, location of users, the device they use, operating system, visited subpages and actions performed on the website. They serve to profile the advertising message to the needs of users. The information is stored in individual tools in the form of aggregated (anonymous) statistical data.
c)The user can edit this data using individual settings in their Google accounts and in their web browser.
d) We secure this data by limiting access to the tools in which it is stored only to authorized persons and by securing accounts within individual tools.
e) Our website has a Facebook social plugin installed. Facebook web applications use cookies to improve the performance of their services. More about Facebook’s privacy policy – https://www.facebook.com/privacy/explanation
f)We use Google Analytics to analyze web traffic on our website. Google collects information about visits to websites that use the same type of services. Google privacy policy – https://privacy.google.com/#
III. Recipients of data.
We may share your personal data with the following categories of entities:
subcontractors, i.e. entities that we use to process them, such as:
a)the IT company whose services we use in connection with server maintenance
b) companies that conduct marketing activities on our behalf;
c) a law firm whose services we use to pursue claims or resolve potential disputes;
d) the entity providing accounting and HR services to our company;
e) entities providing window covering installation services to us and supporting our activities as sales intermediaries for our products.
IV. Transfer of data to third countries or international organizations.
We do not transfer your data outside Poland/EU/European Economic Area.
V. Data storage period.
In accordance with Articles 13.2.a and 14.2.a of the GDPR, we inform you that:
1. We store and process your data obtained for the purpose of concluding and implementing a contract for the sale of our goods or services for the duration of the contract until the end of the limitation period for potential claims arising from concluded contracts;
2. We store your basic contact details for the purposes of direct marketing of our products and services until you object to their processing for this purpose, withdraw your consent if we processed them on the basis of so-called marketing consent, or we ourselves determine that they have become outdated.
VI. Your rights:
In accordance with the provisions of the GDPR, you are entitled to:
a) the right to access your data and receive a copy thereof;
b) the right to rectify (correct) your data;
c) the right to delete data:
If you believe there is no basis for us to process your personal data, you can request that we delete it.
d) data processing restrictions:
You may request that we limit the processing of your personal data only to storing it or performing activities agreed with you, if you believe that we have incorrect data about you or are processing it without justification; or you do not want us to delete it because it is necessary to establish, pursue or defend legal claims; or for the duration of your objection to data processing.
f) the right to object to data processing – “marketing” objection:
You have the right to object to the processing of your data for the purpose of direct marketing. If you exercise this right, we will cease processing your data for this purpose.
g) the right to data portability;
h) the right to lodge a complaint with the supervisory authority;
i) the right to withdraw consent to the processing of personal data:
You have the right to withdraw your consent to the processing of your personal data at any time. Withdrawal of consent will not affect the lawfulness of the processing carried out on the basis of your consent before its withdrawal.
COOKIE INFORMATION AND ITS POLICY USED BY [ nx365.ai ] LIMITED LIABILITY COMPANY WITH ITS REGISTERED OFFICE IN LUBLIN
I. What are cookies?
Cookies are used to adapt the content of websites to the preferences and expectations of the user and to optimize the use of websites. They are also used to create anonymous, aggregated statistics that help understand how the user uses websites, which allows for improving their structure and content, excluding personal identification of the user. Thanks to cookies, we check the performance, analyze and study how our websites work, creating anonymous statistics, which allows for improving their structure and content.
II. How do we process cookies?
This website processes data contained in cookies when visitors use the website for the following purposes:
- remembering data from completed contact and recruitment forms,
- keeping anonymous statistics showing how the website is used,
- adapting the website content to individual user preferences,
- remembering the user’s choice regarding consent (or not) to the processing of the user’s personal data.
III. Why do we store cookies?
“Cookies” are stored for a defined period of time, which is determined by the parameter contained in the “cookie” file. The user can enable or disable the use of cookies in the settings of the web browser they are using. They can also continuously clean (delete) cookies from their device using the “clear user data” option (cache, cookies, history, etc.), which is provided by each web browser. Using “private mode” in web browsing programs also blocks the storage of “cookies” on the user’s device.
Internet browsers allow cookies to be saved on the end device by default. The user can configure the browser to block automatic acceptance of cookies or to receive information about each file being sent to the user’s device. The appropriate information about handling cookies and possible configurations is available in the browser settings.
IV. How long do we store cookies?
For “cookies” files, the Administrator has provided a 12-month period for storing data, i.e. information related to cookies and user identifiers. In the absence of a registered visit to the website, after the above-mentioned time, cookie records for a specific user will be deleted from the Google Analytics database. Each new activity (entering any of the website pages) will result in re-saving the information and renewing the 12-month period for storing data. Deleting data will not affect the aggregate reports generated in GA by the Administrator for informational purposes.
In order to exercise your rights, send a request by post to Sp. z o.o., ul. Związkowa 26, 20 – 148 Lublin or electronically to the email address: nx365.ai Remember, before exercising your rights, we will have to make sure that it is you, i.e. identify you appropriately.